Confirm's privacy policy is aimed at you who are in contact with Confirm, either as a client, recipient of advice or as a participant in one of our courses.
General:
In order to provide our services, we will need personal data about you so that we can identify you.
We respect you and your privacy and take the protection of personal data seriously. So in addition to always working under confidentiality and professional secrecy, we process your personal data in the way we have adopted in this privacy policy.
We focus on the nature and scope of personal data and how we best protect your data. Therefore, we only ask for personal data that is adequate, relevant and necessary for a lawful purpose, and we only process personal data that is necessary for us to provide our services.
In certain cases, we may be required to collect and process certain personal data by law.
The processing of personal data is carried out solely for objective and legitimate purposes. If we wish to use personal data for a purpose other than that for which it was originally collected, we will inform you of this, unless the processing is covered by our duty of confidentiality or in order to enforce civil law claims and the like. In this context, we also assess whether the use of the personal data for the new purpose may have negative consequences for you.
However, we may use the personal data for other purposes without informing you if the data is completely anonymized and we have ensured that the individual data subject is no longer identified or identifiable.
Our collection and processing of personal data is based on an agreement, consent, legal obligation or other legitimate interests.
We make sure that the personal data we process is not inaccurate or misleading and we make sure to update personal data.
Who we share personal data with
In our agreements, we require that our data is not stored or processed outside the EU.
Deletion
Personal data is deleted when it is no longer necessary for the purpose for which the personal data was collected and processed. The retention period may therefore vary depending on the purpose in question. As a starting point, data will be stored for 5 years.
Safety and security
Everyone at Confirm is subject to confidentiality and professional secrecy.
We have implemented appropriate technical and organizational measures regarding confidentiality and information security to protect personal data against destruction, loss, alteration, unauthorized disclosure and against unauthorized access or knowledge.
This includes physically restricting access to personal data to those colleagues who have a work-related need to access it and who have received training or instruction in the processing of personal data.
Personal data in physical form, or on portable data media (USB and similar) is kept locked when not in use, while personal data in digital form is protected by access control, personal passwords, encryption, backup system and updated firewalls and antivirus protection.
In addition to our internal IT system, we use external suppliers of IT services and IT systems. We have entered into data processing agreements with these suppliers in accordance with the EU rules on the processing of personal data. This ensures a high level of protection of your personal data.
We also have a process for handling any security breaches and notifying you and the Danish Data Protection Agency.
Data controller
Confirm A/S is the data controller for the processing of your personal data.
Our contact details are Confirm A/S, Havnevej 7, 4000 Roskilde, att. Data Controller, info@confirm.dk.
When applying for a job
When you apply for a position with us, the information you have provided us with in connection with the application is stored. This will typically be general personal data such as name, address, telephone number, e-mail address, information about educational background and information about current and previous employment.
Applications from unsuccessful candidates are deleted no later than 6 months after the rejection.
Change
It may be necessary for us to change our personal data policy, e.g. due to digital developments. We therefore reserve the right to change it, and in case of significant changes, we will, if possible, make sure that you are notified of the changes.
Contact us
If you want to know more about how we process personal data, you can contact us by email info@confirm.dk.
If you want to know more about the rules for processing personal data, you can find further information on the Danish Data Protection Agency's website www.datatilsynet.dk
Your rights
Under the General Data Protection Regulation, you have a number of rights.
The rights are as follows:
By written request to Confirm, you can either receive a printout of your personal data, have your personal data updated, make objections or request that your personal data be deleted.
The request should be sent to info@confirm.dk.
Complaint option
If you have questions, comments or complaints about Confirm's processing of your personal data, you can contact us in writing at info@confirm.dk.
If this does not result in clarification, a complaint can be directed to the Danish Data Protection Agency.
The current contact address can be found at www.datatilsynet.dk.